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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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Part I: Audit

icon picker
Join the audit

Get setup for the audit in 3 easy steps.
Hi team!
I've found an awesome exercise that I'd like us to run as a team. Have you ever wondered how much time we spend in meetings? Or which of us has the best technique for managing free time? Or wanted to take a hacksaw to a particularly ineffective meeting?
Today, we’ll be taking a look at our team meetings and hopefully making a few changes in the name of effectiveness. The exercise will ask us each to import our calendars into this doc (don't worry - you can exclude whichever events you want).
Everyone get started!

Step 1: Join the audit.

Join the audit using the button below and verify your working hours (set to the
America/Los_Angeles
⁠
time zone).
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Join audit
⁠
Who
Synced Calendar?
No. of meetings
Workday start
Workday end
15
​9:00 AM
​5:00 PM
13
​9:00 AM
​5:00 PM
13
​7:00 AM
​3:00 PM
13
​9:00 AM
​5:00 PM
There are no rows in this table
⁠

Step 2: Sync your calendar.

After this point, things will be easy, but this step is important to get right. The goal here is for every team member to add their calendar information to the doc so their events can be included in the calendar sync. This info will be available to all participants, but you can exclude whatever you like. Instructions below on how to limit which events are included.
Before going any further, please watch this GIF:
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Loading…
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Each team member should open the doc from their own computer, and follow these steps:
Click “edit” in the
Your calendar events
⁠
table below to open the side panel.
Look through the 10 sync entries and find one that has not been taken. Then select Account to add your account. Click through to accept the Google Calendar permissions.
Click Sync now, and your calendar events should show up in the table below (be patient, could take a couple minutes).
For each event you’d like to leave out of the audit, click the Exclude from analysis? checkbox.

Want to watch a video of how to set this up and common issues? Open this toggle...
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Loading…
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Common issues:
Sync failed - disconnect your account and try again.
Not enough syncs - add another (see instructions in
Facilitator Center
⁠
).
Date ranges are different - double check that you’ve connected your date range with the date picker above.
Search criteria doesn’t work. Go
here
⁠
for help. Also try it out on
calendar.google.com
⁠
to test the search query manually.

Step 3: Check your calendar events.

This is what sync’d for your calendar; see the list view below as well. If you see meetings you’d like to exclude, click the checkbox in the Exclude from analysis? column.

February 2025

Week
Today
Feb 9
Feb 10
Feb 11
Feb 12
Feb 13
Feb 14
Feb 15
6:00 AM
6:30 AM
7:00 AM
7:30 AM
8:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
1:00 PM
1:30 PM
2:00 PM
2:30 PM
3:00 PM
3:30 PM
4:00 PM
4:30 PM
5:00 PM
5:30 PM
6:00 PM
6:30 PM
7:00 PM
7:30 PM
8:00 PM
8:30 PM
9:00 PM
9:30 PM
10:00 PM
10:30 PM
11:00 PM
11:30 PM
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Event
Start
End
Duration
Exclude?
No results from filter
⁠

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Now on to the first test:
1. Balance test
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