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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
Facilitator Center
Data Center
Part I: Audit
Join the audit
1. Balance test
2. Flow test
3. Effectiveness test
4. Audit summary
Part II: Take action
1. Define our current Meeting OS
2. Minimize ad-hoc meetings
3. Find flow
4. Drive effectiveness
5. Action plan for our Meeting OS
Part II: Take action
5. Action plan for our Meeting OS
A summary of the ideas and action items to improve our team meetings.
Congratulations! We made it through all the of
Part I: Audit
and
Part II: Take action
. Here is the list of actions that we agreed upon, grouped by area. Let’s do it!
Category
Action Idea
Author
Vote
Let's do this!
Category
Action Idea
Author
Vote
Let's do this!
Meeting OS
2
Should we add a bullpen like
the YouTube team did
?
4
Would we consider moving lunch and learns from weekly to bi-monthly?
1
Minimize ad hoc
5
Robinhood wrote about
a cool technique for eliminating meetings.
4
Can we move ad-hoc 1:1s to tag-ups?
2
I think async prep for retros would work.
1
Could we reserve some time in kick-off for project syncs?
1
Can we add a recruiting tag-up?
1
Effectiveness
3
Instead of giving the complete list of tasks for the week, we could use
Dory and Pulse
to focus on what support is needed from the rest of the team.
3
Let’s add our updates
before
kickoff starts, so that we don’t spend meeting time doing that.
2
Echoing a previous suggestion - can we combine Monday standup and kickoff?
1
Flow time
2
I would highly recommend that everyone take on
Des Traynor’s Productivity techniques
!
3
What about combining standup and kickoff on Mondays?
2
Also as a reminder, this is the map of our current Meeting OS. If we take the actions above and re-run this process, we can improve on this OS!
May 2021
Week
Today
May 9
May 10
May 11
May 12
May 13
May 14
May 15
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
1:00 PM
1:30 PM
2:00 PM
2:30 PM
3:00 PM
3:30 PM
4:00 PM
4:30 PM
May 10, 2021
Daily standup
, 9:00 AM
May 10, 2021
Weekly Kick Off
10:00 AM - 11:00 AM
May 11, 2021
Strategy session
8:00 AM - 9:00 AM
May 11, 2021
Product review
11:00 AM - 12:15 PM
May 11, 2021
Tag-up: GTM
1:00 PM - 2:00 PM
May 12, 2021
Lunch & Learn
9:30 AM - 11:00 AM
May 12, 2021
Tag-up: Product
2:00 PM - 3:00 PM
May 14, 2021
Friday demos
11:00 AM - 12:00 PM
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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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