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Part I: Audit
3. Effectiveness test
How effective are our meetings?
Using our meeting time wisely: How effective are our meetings?
Spending time in meetings is not necessarily a bad thing... as long as they are effective! This page will walk our team through a process of scoring our own meetings, and then looking at results both at a team level and individually.
Step 1: Everyone, score your own meetings.
Add an effectiveness score for each of the meetings below.
Note that the meetings are grouped by recurring vs ad hoc (i.e. non-recurring) meetings.
Recurrence
Start Date
Event
Effectiveness
Step 2: Individual effectiveness score for Anonymous User is out of 5.
Anonymous User
Before we look at our team-level results, everyone should look at their own scores. Here are a few interesting cuts.
Meeting time by effectiveness: You spend 0 hours in ❤️❤️❤️❤️❤️ meetings ( % of your meeting time).
0
%
This chart shows the total amount of time spent in meetings with each level of effectiveness. Where are you spending most of your time?
Meeting count by effectiveness: % of your meetings are ❤️❤️❤️❤️❤️ meetings.
%
Here’s a grouped view of which are your meetings ranked from most to least effective. What patterns do you notice of your effective meetings?
0
0
0
0
0
0
Personal average effectiveness by weekday: Your most effective day is [ ].
[ ]
This is your average effectiveness score per day. Any patterns around which days are particularly effective vs not?
Step 3: Team effectiveness score is 3.8 out of 5.
3.8
Now let’s look across the team. How effective are everyone’s meetings?
Meeting effectiveness by person: Alan Chowansky has the highest % of effective meetings at 78%.
Alan Chowansky
78%
Who
No. of meetings
Meeting time
Effective meeting time
Ineffective meeting time
Effective meeting %
15
10 hrs 30 mins
8 hrs 8 mins
2 hrs 22 mins
78%
13
8 hrs 45 mins
6 hrs 16 mins
2 hrs 29 mins
72%
13
13 hrs
9 hrs 35 mins
3 hrs 25 mins
74%
13
9 hrs 15 mins
7 hrs 7 mins
2 hrs 8 mins
77%
There are no rows in this table
75%
Average
Meeting time by effectiveness: We spent 9 hrs hours in ❤️❤️❤️❤️❤️ meetings (21.7% of our meeting time).
9 hrs
21.7%
Event
Who
Effectiveness
Duration
Tag-up: GTM
1 hr
Daily standup
30 mins
Presentation prep
1 hr
Product review
1 hr 15 mins
Coffee chat with new hire
1 hr
Retro prep
30 mins
Daily standup
30 mins
Weekly Kick Off
1 hr
Alan / Joel
30 mins
Alan <> Jess 1:1
30 mins
Recruiting sync
15 mins
Meeting with TJ
1 hr
No results from filter
9 hrs
Sum
Ineffective joint meetings: 5.9% of our joint meetings had low effectiveness scores.
5.9%
Event
Who
Effectiveness
Duration
Daily standup
30 mins
Daily standup
30 mins
Daily standup
30 mins
No results from filter
1 hr 30 mins
Sum
Disagreements: 0% of our joint meetings had wide disagreement in effectiveness.
0%
Event Title
Who
Effectiveness
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